The following rules of procedures
and practices are meant to facilitate orderly business of the
organization. In order to comply with the specific provisions of the
Society, the Board may from time to time establish Standing Rules.
Standing Rules may be amended or rescinded by a majority vote of the Board of
1. Meetings shall be held every other month, on the second Saturday of
the month. In case of unusual circumstances, the Board may elect to change the
2. Video Library Policy
a) All borrowed videos must be returned to the next general meeting by the
borrower. Or, video may be mailed to the video librarian before the date
of the next general meeting.
b) Failure to return a video, DVD, CD, to the library will suspend the
person’s borrowing privilege until the library material is returned.
c) A call or postcard may be sent to the borrower as a “reminder,” but will
only be done once.
1. Exhibit Chair and Committee
a) An Exhibit Chair will be chosen from the membership. The Exhibit
Chair may appoint a committee of volunteers to assist with the exhibit
arrangements and collection of exhibition fees.
b) Guidelines for an exhibit may impose stricter limitations on the exhibit
entries, but may not override the current Standing Rules for Exhibits.
c) The exhibit guidelines and the entry form will be provided to the
membership by the Exhibit Chair at least 30 days in advance of the entry day by
inclusion in the SWS newsletter and on the website.
2. SWS Membership Requirement
a) Membership in the Sierra Watercolor Society is required a minimum of 30
days prior to the entry day of an exhibit.
a) Paintings must be original artwork executed in water-based media using
b) Other media (e.g. pastel, thick acrylic, textured grounds and
non-watercolor accents) may be used as accents as long as they do not comprise
more than 20% of the completed painting.
c) Watercolor collage is acceptable.
d) Any painting support may be used as long as compliance with the other
Standing Rules is assured.
e) Work produced in a workshop, class or under similar instructional
supervision is not eligible.
4. Eligibility, Size and Number of Paintings Allowed
a) Size is determined by the outside dimensions of the mat where it fits
into the frame rabbet (frame ledge).
b) The Exhibit Chair shall set the minimum and maximum size and number of
paintings allowed per entrant. The Exhibit Chair will also determine the
maximum age of the art.
c) Paintings shown in two prior SWS exhibits in the past 24 months are
ineligible for hanging but they may be included in bin art if the exhibit
guidelines allow bin art.
d) Art may be displayed as bin art (if allowed) if it is unframed, matted,
has a backing, and is enclosed in an appropriately sized archival clear
envelope. Matting must be clean and ready for framing.
5. Matting and Framing
a) All paintings must be matted or appropriately floated within the frame.
Painting must not touch the glass.
b) Plexiglas must be used where outside dimensions of the mat measures more
than 22"x 28" (or more than 616 sq. in.).
c) Non-glare glass and uni-frames are not allowed.
d) Archival materials must be used. No cardboard or masking tape is
e) Frames must have wire for hanging. No saw tooth hangers are
f) Glass, frames and matting must be clean and without chips, cracks or
g) Paintings must be securely mounted within the frame using professional
framing clips or points.
h) The back of the framing must appear clean and neat with no
manufacturer’s labels or easel attachments.
i) Dust covers are optional but are encouraged on wood and synthetic
frames. Metal frames do not require dust covers.
6. Sale and Pricing
a) Entries must be for sale and priced with intent to sell.
b) SWS does not sell art; it is the artist’s responsibility to make
arrangements for payment and transfer to the purchasing party. The
exception is when the venue operator has agreed to collect payment for
purchases. Entries must hang for the duration of the exhibit unless sold
during the exhibit and the purchaser is unable to return for the painting at
c) Sales tax is the responsibility of the artist.
7. Liability and Insurance
Although safety precautions will
be taken, neither SWS nor the exhibit venue will accept any liability for
damage or theft. Insurance is the responsibility of the artist.
a) Entries will not have been exhibited in any previous SWS judged exhibit.
b) The chair and committee for a judged exhibit may elect to impose more
limitations and requirements than for a non-judged exhibit.
c) Only one SWS member is allowed in the exhibit space during the judging,
either the Exhibit Chair or a SWS board member.
a) SWS retains the right to refuse any artwork that does not meet the
Standing Rules for Exhibits as stated herein, or has an offensive nature.
b) Entry forms must include the artist’s signed certification that the
rules have been complied with.
III. PERSONAL ENDEAVORS
1. No member shall use the membership to promote anything of a personal
nature. Using the membership roster for personal gain or personal interest is
2. Announcements of artistic affairs are acceptable. Announcements of
achievements in the field of art are certainly proper and encouraged.
IV. BECOMING INVOLVED:
Upon becoming a member, that
member shall indicate on which committee they wish to serve. Everyone should
strive to become involved.
1. An inventory shall be kept of the assets of the organization and be
attached to the treasurer’s Annual Report.
2. This inventory shall indicate items and their location. Each
chairman shall be responsible for making a report of the assets in his care.
1. A deposit must be paid in order to reserve a seat in any workshop.
2. Non members will pay an additional fee to attend a workshop. This
fee will be an amount equal to the current year’s membership dues. The
non-member may choose to apply this extra fee towards membership in the
organization, if they wish. However, membership is not required to purchase a
seat in a workshop.
3. Workshops must be paid in full 30 days prior to the first session.
4. Up until 30 days prior to a workshop, if a member or non-member must
cancel their reservation, they will be refunded their paid deposit. After that
time, monies paid will be refunded only if the organization has a waiting list
for that particular workshop and is subsequently able to sell the seat. If no
waiting list exists, the person wishing to cancel would have the option of
providing their own replacement. If this occurs, a refund will be issued.